Privacy Policy

Effective date and last updated: November 7, 2026

AppointForge AI LLC (“AppointForge,” “we,” “us”) operates appointforgeai.com. This policy describes information handling when you visit our public site, submit an inquiry form, email us, or book a meeting. Some products described on the site are in private testing or development. This public-site policy does not govern a future account-based service or the internal data practices of a separately contracted pilot. If you participate in one, we will give you the applicable notice and agreement before collecting its data.

What we collect

• Contact and correspondence: your name, business name, role, email address, phone number if you supply it, message content, attachments you choose to send, and our related correspondence.
• Website inquiry forms: your name, reply email, business name, and any website, referrer name, or project details you submit. Netlify processes and stores submissions, applies spam filtering, and sends an email notification to our business inbox so we can respond. Please provide only a referrer’s name, not their private contact details.
• Scheduling information: meeting time, time zone, responses you enter into a scheduling service, and information needed to prepare for or follow up on a meeting. The scheduling provider may collect additional information under its own notice.
• Optional email signups, when enabled: your email address, the update categories you select, signup date and source, confirmation and unsubscribe status, and limited delivery information needed to honor your choices and prevent unwanted mail. We will not add you to a list just because you contacted us or booked a meeting.
• Site usage and technical information: our host may process IP address, browser and device details, requested pages, timestamps, referrer, and security logs. Google Analytics 4 may use first-party cookies or similar identifiers and collect device/browser details and on-site activity, such as pages viewed and interactions. We receive measurement reports and may examine event-level data available in our Analytics account.
• Public business information: in response to an inquiry about visibility work, we may review public listings, websites, search results, and other publicly accessible business material. We distinguish public observations from information you provide privately.

We receive information directly from you, automatically from your visit, from the providers above, and from the public sources described here. This public site does not currently offer accounts or take payments. We will revise this notice before enabling those flows.

Please do not send policyholder records, carrier credentials, health information, financial account details, confidential employer information, or other sensitive records through the site's public email or scheduling links. If you send such material without an agreed process, contact us promptly so we can address it.

Why we use it

We use contact and scheduling information to respond to requests, arrange meetings, discuss a potential project, and follow up on a conversation you initiated. We use technical information to deliver pages, diagnose errors, protect the site, and measure how visitors use it. We use correspondence and appropriate records to administer our business, resolve disputes, and meet legal obligations. Public business information may inform an assessment you request.

We do not use information sent through the public contact flow to train a general-purpose AI model. We do not make automated decisions through this public site about employment, insurance, credit, housing, or similar eligibility. If a requested service requires confidential or personal information or an AI provider to process it, we will establish its scope, provider use, and applicable terms first.

We may send a direct response or relevant follow-up about your inquiry. We will not treat an inquiry as consent to an unrelated marketing campaign.

Optional newsletter and launch notices

If signup is enabled, you can choose AppointForge updates (occasional writing about our work, practical ideas, and offerings), launch notices (email when specified products or services become available), or both. These are voluntary and separate choices. Signing up does not create an account or reserve a place in a pilot. We use your address and recorded preferences to send only the categories selected, manage delivery, keep a record of consent, and honor opt-outs. A launch notice may promote a product or service and will be treated as marketing email.

Each marketing message will identify AppointForge AI LLC, describe how to stop all marketing email, and include the business mailing address required for commercial email. You may unsubscribe using the link or reply method provided in the message, or email corey@appointforgeai.com with “Unsubscribe” in the subject. You can stop all marketing or, when supported, change categories. We will honor a request within the legally required period and keep the minimum suppression information needed to avoid emailing you again. Withdrawing from marketing does not prevent a necessary reply to a separate inquiry or a legally required notice. We will not sell the signup list.

When signup becomes available, we will identify our mailing-list provider and update this policy to describe its use of signup and delivery information.

Sharing and external services

We disclose relevant information to service providers for hosting, form processing, spam filtering, submission storage and inquiry notifications (Netlify), measurement (Google Analytics), scheduling when you follow a booking link (Calendly), business email delivery, and, when enabled, the identified newsletter/list provider. For example, a booking can reveal your contact and meeting details to Calendly; a site visit can send technical and usage information to Netlify and Google. These providers may process information under their own terms and privacy notices. We may also share information with professional advisers who need it to advise us, and when required by law, to protect rights or security, or as part of a business transfer subject to applicable safeguards.

Links to Calendly, LinkedIn, and other external services lead away from our site. Review their notices before submitting information there. We do not publish your private inquiry or use your name or logo as a testimonial without permission.

We do not sell information submitted through the public contact flow. We have not designed this site to serve targeted advertising, and we do not use public-site data to profile visitors for decisions with legal or similarly significant effects.

Cookies and choices

Google Analytics may set first-party cookies, including an identifier used to distinguish visits. Hosting and security technologies may also be needed to deliver and protect the site. You can block or delete cookies in your browser and use Google's available Analytics opt-out controls. Blocking Analytics may limit our measurements but should not prevent you from reading the public pages.

We do not currently offer a site-level cookie preference panel. A privacy notice alone is not consent to optional tracking. Where a visitor's applicable law requires prior consent, we must implement a suitable choice or disable optional tracking for that visitor. Browser “Do Not Track” signals do not have a uniform industry meaning; we do not currently offer a separate response to that signal. We will review any applicable universal opt-out requirements if our processing changes.

Retention and security

We keep form submissions, inquiries and meeting details for as long as reasonably needed to respond, manage a relationship or dispute, maintain appropriate business records, and satisfy legal duties, then delete or de-identify them when feasible. If you opt in to email updates, we retain your address and preferences while subscribed and a limited opt-out record as needed to avoid emailing you again. The length depends on whether an inquiry becomes a customer relationship, whether records are needed for a legal or accounting purpose, and the systems holding them. Hosting logs, Analytics data, email, and scheduling records have their own provider settings and backup cycles. De-identified or aggregated information may be retained longer when it cannot reasonably identify you.

We use reasonable administrative and technical safeguards appropriate to the information and limit access to people and providers who need it. Email and ordinary web forms should not be treated as secure channels for sensitive records. No system is perfectly secure. If we discover an incident, we will assess it and give notices required by applicable law.

Requests and rights

Email corey@appointforgeai.com with the subject “Privacy request” to ask whether we hold your information, request access or a copy, correct inaccuracies, request deletion, or ask us to limit a use. Where applicable law provides rights to opt out of sale, targeted advertising, or certain profiling, you may use the same address. Our stated current public-site practices do not include those activities. If you received optional marketing, you may opt out through its unsubscribe method or by emailing us.

We may need reasonable information to verify your identity and authority before disclosing or changing records. Do not email a government ID or sensitive document unless we specifically arrange a secure method. We will respond within the period required by applicable law, explain any lawful denial or exception, and provide an appeal route when required. To appeal a privacy-request decision, reply with “Privacy appeal” to corey@appointforgeai.com; someone who can review the decision will consider it and provide the applicable explanation and regulator-complaint information. We will not discriminate for exercising applicable rights. Your rights depend on your location, our role, and whether a particular law applies; some business-contact or exempt data may be treated differently.

Children, location, and changes

This business-oriented site is not intended for children under 13, and we do not knowingly seek their information. Contact us if you believe a child supplied information so we can address it. AppointForge is based in the United States. Information may be processed there and in places where our providers operate. If we intentionally offer services in a jurisdiction that requires additional notices, choices, or transfer safeguards, we will address those requirements before doing so.

We may revise this policy as practices change, posting a new effective date and giving further notice or seeking consent where required. A material change will not silently authorize a new use of data collected under an earlier promise.

Contact: AppointForge AI LLC, corey@appointforgeai.com. Use “Privacy request” in the subject for data requests.